15 Top Staff Location Tracking System Options for 2025

by PeakPTT Staff September 07, 2025

15 Top Staff Location Tracking System Options for 2025

A staff-location tracking system lets you see where your people are in real time, keep them safe, and verify time-on-site—all from a single dashboard or device. Below you’ll find the 15 best options for 2025, covering mobile apps, rugged hardware, indoor RTLS, and all-in-one workforce platforms.

For many organizations, precise location data has shifted from a nice-to-have to a compliance checkpoint. Dispersed crews and rising labor costs mean every wasted mile dents the bottom line. Regulators expect lone-worker check-ins, sites demand geofenced safety zones, and customers refuse vague arrival windows. Knowing precisely where every technician, driver, or guard is—outdoors by GPS, indoors by Bluetooth or UWB—lets managers sharpen payroll, speed dispatch, and trigger help when seconds matter.

Solutions fall into three buckets: smartphone apps on personal data plans, push-to-talk radios with GPS, and indoor RTLS networks. Is GPS tracking legal? Yes—if workers consent (see California). Phone sensors, radio GPS, Bluetooth beacons, or UWB tags feed location to the cloud. With that, let’s dive into the 15 systems for 2025.

1. PeakPTT — Nationwide Push-to-Talk Radios With Real-Time GPS Tracking

Quick Overview & Unique Selling Point

PeakPTT marries instant, one-second push-to-talk voice with 60-second GPS location updates on a single rugged handset. Because the radios ride on 4G LTE and fall back to Wi-Fi, crews stay connected coast-to-coast without juggling personal smartphones or signing multi-year contracts. Devices ship pre-programmed—turn them on and they’re live—backed by 24/7 human support that picks up in three rings or less.

Stand-Out Tracking Features

Live map view inside the Peak Dispatch console
Breadcrumb trails and downloadable trip history
Geofencing with enter/exit alerts
Panic button that auto-broadcasts the user’s coordinates
“Man-down” tilt sensor (select models) for automatic distress pings
Nationwide coverage with LTE + Wi-Fi, so location keeps flowing indoors, in basements, and through steel walls

Best Use Cases

Construction sites, last-mile logistics, security patrols, festival/event staff, and utility field crews—all benefit when clear voice and reliable GPS run on the same purpose-built device.

Pricing Snapshot & Buying Considerations

Hardware runs roughly $169–$499 per radio depending on screen size and sensor package. Airtime is a flat monthly fee (no per-minute surprises) with volume discounts. Every order ships under a 45-day, money-back guarantee—airtime excluded—and customers can either purchase outright or sign a short-term lease to free up capital.

Pros & Possible Drawbacks

Pros

IP67/IP68 rugged build; survives drops, dust, rain
True walkie-talkie latency (<1 sec) plus GPS in one unit
Zero app training or BYOD headaches

Cons

Dedicated hardware means upfront gear costs
Standard 60-second ping may not satisfy second-by-second indoor RTLS requirements

Pro Tip for Getting the Most From PeakPTT

Create geofenced job sites in the console and set the panic button to trigger SMS and email alerts to supervisors. The combo slashes response time when something goes sideways.

2. Connecteam — All-in-One Employee App With Live GPS & Geofencing

If your crew already carries smartphones and you’d rather bundle scheduling, forms, chat, and location into a single portal, Connecteam is the heavyweight to beat. The cloud platform turns any iOS or Android device into a mobile time clock and live map, giving managers a unified staff location tracking system without extra hardware.

Overview & Key Differentiator

Unlike point solutions that only stamp GPS on punches, Connecteam layers location over rosters, shift tasks, and in-app chat. A “live breadcrumbs” mode lets supervisors watch movement in real time while still handling checklists or safety reports inside the same app.

Core Tracking & Compliance Tools

Auto clock-in/out when an employee enters or exits a geofence
Live map with color-coded status (on shift, on break, off duty)
Replayable breadcrumb trails for audit or incident review
Location stamps on digital forms and safety checklists
Exportable timesheets that meet DOL record-keeping rules

Ideal Industries & Team Sizes

Hospitality chains, retail franchises, home-care agencies, and other deskless operations from five to several thousand workers benefit most—especially when frontline staff already use personal phones.

Pricing & Free Tier Details

The free-for-life plan covers up to 10 users with basic GPS stamps and two geofences. Paid tiers (per user, billed monthly) unlock live tracking, unlimited geofences, and advanced automations; expect add-ons for workforce analytics or asset management.

Pros / Cons Summary

Pros

Slick interface and quick onboarding
Deep feature stack—chat, scheduling, forms—in one login
Integrates with QuickBooks, Gusto, and Zapier

Cons

Continuous tracking can tax batteries on older phones
Feature breadth means a steeper learning curve for non-tech staff

3. Timeero — GPS, Mileage, & Route Replay for Mobile Teams

For companies that live and die by accurate mileage logs, Timeero is the staff location tracking system that pays for itself every month. The cloud platform plots each employee’s route in near-real time, then auto-calculates distance driven for IRS reimbursement or client invoicing. Managers get a live “Who’s Working” map on desktop and mobile, while crews clock in with a single tap—no paper mileage sheets or end-of-week guesswork.

Quick Pitch

Timeero combines second-by-second GPS breadcrumbs with mileage automation. As soon as an employee starts a shift, the app records their path, speed, idle time, and total miles. At day’s end, the data exports straight into PDF or CSV reports that line up with current IRS standard mileage rates.

Stand-Out Features

Live map that pins active workers and estimated arrival times
Offline tracking stores up to 30 days of data and syncs when service returns
Route replay with speed overlays for safety audits
Facial-recognition kiosk mode for fixed job sites
Automatic mileage tracker that flags potential over-reporting

Industries & Use Cases

Field sales reps, non-emergency medical transport (NEMT) drivers, home-health nurses, and construction contractors use Timeero to curb mileage padding and verify on-site service windows.

Pricing & Plan Structure

Plans start around $4 per user per month for Core GPS. Mileage automation lives in the Pro and Premium tiers (≈$10–$14 per user). High-volume fleets can bolt on a discounted mileage-only add-on.

Advantages / Limitations

Pros

Detailed route replay for dispute resolution
Mileage savings reports help finance teams spot leaks

Cons

No push-to-talk or voice messaging
Limited task management; best paired with a separate project tool

4. Hubstaff — Workforce Management With Continuous Location Monitoring

Hubstaff started life as a remote-time-tracking tool, but by 2025 it has morphed into a full workforce-management suite that blends productivity analytics with live GPS. If you juggle both desk and field employees—and need to know how long a coder spent in Visual Studio as well as how long a tech spent on-site—Hubstaff lets you do it from the same dashboard. The mobile app runs in the background, streaming location data, while the desktop agent captures optional screenshots, app usage, and keystroke activity percentages. Managers can toggle individual modules on or off, so the platform scales from low-touch location stamping to deep oversight when contracts demand proof of work.

Overview

At its core, Hubstaff records hours, tasks, and location against specific projects. Team leads assign jobs inside the web portal; employees track time on Android, iOS, Mac, Windows, or a Chrome extension. All data funnels into customizable reports and exports to payroll or invoicing platforms such as QuickBooks, ADP, and PayPal.

GPS Components to Cover

Continuous GPS streaming with updates every few seconds
Job-site geofences that auto-start or stop the time clock
“Who’s on the clock” live map with filter by project, role, or tag
Heat-map reports showing dwell time and route density for capacity planning
Optional location blur outside work hours to ease privacy concerns

Best For

Remote-first companies that oversee both software teams and field techs, agencies billing by the hour, and outsourcing firms that must document productivity as well as presence.

Pricing Notes

Hubstaff’s tiered per-user pricing starts with a free plan (1 user, basic time tracking). The most popular “Pro” plan (≈$10 per user/month) unlocks unlimited geofences, location exports, and productivity insights. Add-on Hubstaff Tasks (Kanban boards and sprints) is $4–$7 per user if purchased separately.

Pros / Cons

Pros

Combines granular productivity metrics with real-time GPS
Flexible privacy settings—turn off screenshots for field staff
Robust integrations: Jira, Salesforce, GitHub, Zapier, and more

Cons

Screen capture and activity scoring can feel intrusive, hurting morale
No dedicated hardware option for environments that ban smartphones
Learning curve for admins configuring permissions and geofences

5. QuickBooks Time (TSheets) — GPS Time Clock Integrated With Accounting

If payroll and job-costing already live in QuickBooks, choosing Intuit’s own time-tracking app keeps everything under one roof. QuickBooks Time turns any smartphone into a punch clock that tags every shift with GPS coordinates, then pipes hours, overtime, and labor costing straight into QuickBooks Payroll or third-party accounting packages. The result: fewer import errors, faster invoicing, and cleaner audit trails.

Key Angle

The big draw is frictionless accounting. Because employee hours, locations, and project codes flow directly into QuickBooks, finance teams skip manual data entry and close the books days sooner.

Tracking Features

Geofencing that reminds staff to clock in/out at job sites
“Who’s Working” live map for dispatcher visibility
Drag-and-drop schedule builder with shift reminders
Project/job codes on every punch for granular labor costing
Real-time overtime and PTO alerts in the mobile app

Integration & Automation Talking Points

QuickBooks Time syncs with QuickBooks Payroll, Pro, and Enterprise in one click, but also exports to Sage, ADP, Gusto, and Xero. Automated rules push approved timesheets to payroll on a chosen day, slashing Friday-afternoon busywork.

Pricing Snapshot

Two tiers: Premium (≈$20 base + $8 per active user/month) and Elite (≈$40 base + $10 per user) with frequent Intuit promos. A 30-day free trial lets teams test the waters before committing.

Pros / Cons

Pros

Deep QuickBooks integration and brand trust
Robust scheduling and overtime safeguards
Simple, polished mobile experience

Cons

Base fee + per-user pricing adds up for micro-teams
Smartphone-only model—no dedicated hardware for phone-free sites
Limited live breadcrumb detail compared with specialized staff location tracking systems

6. Jibble — Free-Forever GPS Tracker for Small Teams

Jibble markets itself as the “zero-budget time clock” and, for lean operations, it largely delivers. The free plan lets an unlimited headcount stamp GPS on every punch without paying a cent, making it a popular starter staff location tracking system for start-ups, NGOs, and cash-tight contractors.

USP

Unlike most freemium apps that cap seats, Jibble keeps the door open. You can add as many workers as you like and still access core GPS logging, two geofences, and basic reports. That scale-friendly model means you don’t have to rip and replace software the moment headcount spikes.

What to Highlight

GPS coordinates captured at clock-in and clock-out
Offline mode buffers punches when cellular service drops
Selfie or facial-recognition verification to kill buddy punching
Slack and Microsoft Teams bots for “/jibble in” commands straight from chat
Admin dashboards showing late, absent, or out-of-radius events

Ideal Users

Early-stage tech firms, nonprofits, small field crews, and volunteer groups that need simple compliance proof rather than continuous breadcrumb maps.

Pricing

Free-forever tier includes unlimited users, two geofences, and 30-day data retention. Paid Growth and Premium plans (≈$2–$4 per user/month) unlock live location streaming, unlimited geofences, advanced exports, and PTO accrual.

Pros / Cons

Pros

Truly free at meaningful scale
Quick signup with Google or Microsoft SSO
Integrates with popular chat tools for friction-less punches

Cons

No real-time “who’s where” map on the free plan
Reporting depth and scheduling sit behind paywall
No dedicated hardware option for phone-restricted job sites

7. Buddy Punch — Simple Clock-In/Out With Geofence & IP Restrictions

Quick Overview

Buddy Punch is a streamlined, cloud time clock built to kill “buddy punching” without drowning managers in features. Employees clock in via iOS, Android, or any web browser, and each punch is stamped with the controls you choose—GPS, photo, device ID, and even the originating IP address. The result is verifiable attendance that syncs straight into payroll.

Tracking Tools

GPS location captured on every punch and displayed on a live map
Geofenced zones that disable the clock outside approved job-site radiuses
Optional photo-capture or facial-rec kiosk for identity verification
Device and IP whitelists that block logins from unapproved phones or networks
Automatic overtime, break, and PTO calculations in the background

Use Cases

Office-field hybrids, construction subcontractors hopping between sites, janitorial and cleaning crews, and any SMB that just needs rock-solid punch accuracy—not full breadcrumb trails.

Pricing & Plan Details

Two main tiers keep things simple: Standard (≈$3.99 per user/month) delivers GPS, geofences, and overtime rules, while Pro (≈$5.99 per user) adds scheduling, facial-rec kiosk, and advanced exports. No base fee, and a 14-day trial is card-free.

Pros / Cons

Pros

Intuitive UI; staff learn it in minutes
Layered fraud prevention: GPS + photo + IP
Direct exports to QuickBooks, ADP, Paychex

Cons

No real-time breadcrumb map—only punch points
Mobile-only; lacks hardware or RTLS options for phone-restricted sites

8. OnTheClock — Affordable GPS Time Clock for Growing Businesses

Growing companies often hit a point where spreadsheets fail but enterprise suites feel overkill. OnTheClock slots neatly into that gap, giving managers a no-frills GPS time clock, PTO tracker, and overtime calculator without blowing the software budget. Employees clock in from iOS, Android, or a web browser; each punch is automatically tagged with location and pushed to a simple dashboard that highlights who’s working, who’s late, and who’s closing in on daily or weekly OT limits.

Notable Tracking Functions

Live map showing punch locations with color-coded status
Geofenced zones that can require a valid GPS fix before a punch is accepted
Optional “force GPS” setting that blocks clock-ins from spoofed or disabled locations
Mobile reminders that nudge staff to punch in/out when they enter or leave a site
One-click exports to payroll platforms like QuickBooks, Gusto, and ADP

Who Benefits Most

SMBs up to roughly 500 headcount—especially mixed office/field outfits such as HVAC shops, landscaping firms, and regional delivery services—gain reliable attendance data without teaching staff a brand-new workflow.

Pricing Snapshot

OnTheClock uses sliding, per-user pricing that drops as your roster grows (around $3.50 for 5 workers, falling below $2 when you pass 100 seats). The first two users are free forever, letting startups kick the tires before scaling.

Pros / Cons

Pros

Clean admin UI and quick onboarding
Built-in PTO accruals and overtime alerts
Affordable; no base fee or long contracts

Cons

Limited third-party integrations compared with larger suites
No dispatch, messaging, or continuous breadcrumb trails—strictly a GPS time clock

9. Clockify — Open-Ended Time & Project Tracker With Location Kiosk

Clockify built its reputation as the “unlimited projects, unlimited users” time tracker, but its 2025 release quietly added a location kiosk that gives managers basic visibility without locking them into per-seat GPS fees. For teams that already rely on Clockify for project budgets and billable hours, turning on the new location tools takes about five minutes and keeps every metric under the same roof—a tidy upgrade rather than a rip-and-replace staff location tracking system.

Angle

Think of Clockify as a blank canvas: you tag tasks, clients, or job codes however you like, then overlay punch-in locations to prove work happened where you said it would. Because the platform stays free at the core, startups can experiment without a credit card.

GPS Components

Mobile app captures GPS at clock-in and clock-out (continuous tracking optional)
Shared kiosk mode on a tablet with PIN entry and location stamp
Admin map that shows the latest punch for each worker
CSV export of coordinates for in-house BI dashboards

Project-Costing & Reports

Location data folds directly into the existing dashboard: hours x billable rate = cost, filtered by client, tag, or workplace. You can download PDF or CSV reports, schedule weekly email digests, or push data to Google Sheets via Zapier.

Pricing

Core time tracking remains free forever. GPS and kiosk abilities live in the Standard plan (~~$5.50 per user/month) while Pro (~~$8.00) unlocks forecasting, approvals, and branded reports. No base fee; cancel any time.

Pros / Cons

Pros

Unlimited projects even on the free tier
Quick toggle to enable/disable continuous GPS to respect privacy
Strong API for custom reporting

Cons

Live map only shows last punch, not breadcrumb trails
Mobile tracking still in beta—occasional location gaps
No built-in scheduling or dispatch modules

10. SHEQSY by SafetyCulture — Lone-Worker Safety & Location Monitoring

Even the snappiest time clock can’t help if a field nurse slips in a stairwell or a security guard is cornered on a night patrol. SHEQSY, now part of SafetyCulture’s platform, tackles that risk head-on by pairing GPS with automated welfare check-ins, SOS escalation, and man-down detection. It’s less about hours worked and more about getting everyone home in one piece.

Why It Stands Out

SHEQSY layers location data over a purpose-built safety workflow. Managers set a check-in interval; if a worker misses it, the app triggers audible alarms, then automatically escalates through SMS, email, and voice calls—all while streaming live coordinates to the dashboard.

Feature Highlights

One-tap panic button that opens a two-way audio channel and shares real-time GPS
Customizable check-in timers with automatic escalation paths
Man-down sensor that detects prolonged tilt or motionlessness
Live web console plotting every active worker plus colored risk status
Post-incident reports with breadcrumb replay and time-stamped notes

Compliance Angle

Out-of-the-box templates help companies align with OSHA duty-of-care rules, ISO 45001, and Australian lone-worker guidelines. By logging both location and welfare interactions, SHEQSY supplies the audit trail insurers and regulators increasingly expect.

Pricing Model

Licensing is per active user (no base fee) and can be purchased standalone or bundled with the wider SafetyCulture inspection suite. Volume discounts kick in around 100 seats; all plans include unlimited SOS alerts and cloud storage.

Pros / Cons

Pros

Safety-first design fills gaps left by traditional staff location tracking system apps
Automated, multi-channel escalation shortens response times
Works on iOS, Android, and rugged purpose-built devices via SDK

Cons

Lacks payroll and scheduling, so you’ll need a second tool for timesheets
Continuous GPS and motion sensing can nibble at battery life on older phones

11. Sewio RTLS — Ultra-Wideband Indoor Positioning for Industrial Sites

Ultra-wideband (UWB) isn’t just buzzy—it’s the only mainstream option that can pinpoint a person or forklift inside a metal-packed warehouse within a foot. Sewio’s real-time locating system turns that accuracy into actionable analytics, making it a go-to staff location tracking system for factories, logistics hubs, and high-value manufacturing lines.

Core Selling Point

Sewio delivers sub-30 cm accuracy at up to 100 location updates per second. That lets EHS teams geo-fence hazardous zones, trigger proximity warnings, and audit Takt times down to the second.

Tech Breakdown

Ceiling-mounted UWB anchors form a mesh network.
Lightweight tags (badge, wrist, or vehicle-mounted) broadcast pulses measured by multiple anchors.
The Sewio Location Engine triangulates X, Y, Z coordinates and exposes them via REST and MQTT APIs for MES, WMS, or BI dashboards.
Optional Wi-Fi backhaul simplifies power and data cabling in retrofit projects.

Deployments & ROI Examples

Fork-lift collision avoidance dropped near-miss incidents 30 % at an automotive plant.
Assembly-line dwell analysis shaved 11 seconds per station, saving $400K annually.
Evacuation mustering reports proved 100 % head-count compliance during drills, satisfying insurance mandates.

Cost & Implementation Notes

Expect a capital-expense model: site survey, anchor density planning (≈1 anchor/600 ft²), and perpetual server license. Mid-size installations land in the mid-five figures before tags. Full rollout typically finishes in 6–8 weeks, less if existing PoE runs are available.

Pros / Cons

Pros

High precision indoors; works in RF-noisy metal environments.
100 Hz update rate supports collision-avoidance algorithms.
Open API simplifies integrations with ERP/MES tools.

Cons

Infrastructure install required; not viable for temporary sites.
Indoor only—needs GPS or cellular backup for outdoor tracking.
Up-front cap-ex higher than phone-based solutions.

12. BlueIoT — Bluetooth AoA Real-Time Employee Tagging Solution

Bluetooth is no longer just for earbuds. BlueIoT’s Angle-of-Arrival (AoA) platform wrings sub-meter accuracy from standard Bluetooth 5.1 signals, delivering a real-time location system that’s cheaper and easier to deploy than ultra-wideband yet far more precise than classic RSSI beacons. Small battery-powered tags broadcast to overhead antenna arrays; multilateration math inside BlueIoT’s cloud engine resolves each worker’s x-y position up to 10 times per second, drawing a live heat map of your entire site.

Overview

Accuracy: 0.1 – 0.5 m in open indoor spaces
Update rate: 5–10 Hz, enough for safety and workflow analytics
Open REST/WebSocket APIs for BMS, nurse-call, or access-control tie-ins

Tracking & Analytics

Color-coded heat maps show congestion and high-risk zones
Zone-dwell and path analytics surface process bottlenecks
One-click “mustering” report confirms every tag is at the designated assembly point during an evacuation drill

Best For

Hospitals wanting bed-to-bed nurse tracking, smart offices optimizing desk utilization, and conference centers that need attendee flow insights without the UWB price tag.

Pricing & Hardware Needs

Deploy ceiling-mounted AoA locators (~~$250 each) every 1,000–1,500 ft², hand out coin-cell tags (~~$30) or badge clips, and subscribe to BlueIoT Cloud on a per-tag monthly licence. Typical total cost lands 20–40 % below comparable UWB installs.

Pros / Cons

Pros

Sub-meter accuracy with commodity Bluetooth silicon
Lower infrastructure and power requirements than UWB
Tags last 2–3 years on a CR2032 battery

Cons

Accuracy can drift in metal-dense areas without extra anchors
Batteries require annual audits at scale
Indoor-only; pair with a GPS-based staff location tracking system for outdoor coverage

13. Google Maps Location Sharing & Android Enterprise — BYOD Lite Solution

Need something fast, free, and already on every Android handset your crew carries? Turning on Google Maps’ built-in location sharing—enforced with Android Enterprise work profiles—lets managers watch pins move on a map without buying new software or hardware.

What It Is

A no-cost, BYOD staff location tracking system that piggybacks on Google Maps. Employees share their real-time position with a designated Google Workspace account; managers view everyone in one list or on the standard Maps interface.

How to Deploy

Enroll devices in Android Enterprise and push a work profile.
Force-install Google Maps (work profile) and pre-approve location permissions.
Use Managed Config to auto-enable “Share location until turned off” to the company account.
Create a custom Google Data Studio dashboard if you need historical breadcrumbs.

When It Makes Sense

Tiny teams, start-ups, or volunteer groups that just need a stop-gap view of who’s on the road until a purpose-built platform fits the budget.

Limitations & Privacy Notes

Maps lacks geofencing, auto clock-in, or exportable timesheets. Because sharing can be toggled off by the user, you’ll need a clear written policy and signed consent to stay compliant with state GPS-tracking laws.

Pros / Cons

Pros

Zero subscription cost
Instant rollout via Google Workspace

Cons

No scheduling, payroll, or alerts
Relies on personal data plans and employee cooperation

14. Fleet Complete Staff360 — Field Worker Tracking & Dispatch for Service Fleets

When your technicians share vans with OBD trackers and carry handhelds for job updates, juggling two dashboards gets old fast. Staff360 folds vehicle telematics and employee GPS into a single map, so dispatchers can see the worker, the truck, and the customer ETA on one screen. The platform sits inside Fleet Complete’s wider IoT ecosystem, making it a natural upgrade for fleets already using the company’s asset trackers or dashcams.

USP

Staff360 is essentially a staff location tracking system bolted onto enterprise-grade fleet management. It plots both the driver’s handset and the van’s engine data, letting managers confirm that the right person—and the right parts—are headed to the right job without phone calls.

Tracking Features

Handheld app streams live GPS, task status, and signature capture
Vehicle data (speed, fuel, fault codes) overlays onto the same route
Drag-and-drop dispatch board with automatic route optimization
Customer ETA notifications via SMS or branded portal
Exception alerts for speeding, geofence breaches, or late arrivals

Industries

Telecom installers, HVAC contractors, pest-control firms, and utility service crews with mixed assets (vehicles + foot techs) reap the biggest efficiency gains.

Pricing

Most buyers lease the in-cab OBD device and pay a per-user subscription for the Staff360 mobile licence. Bundle discounts apply when you combine staff, vehicle, and asset modules; expect mid-tier SaaS pricing plus a hardware activation fee.

Pros / Cons

Pros

Unified view of people, vehicles, and jobs
Built-in dispatch and customer-facing ETAs
Scales from 10 to 10,000 field workers

Cons

Overkill if you don’t operate a vehicle fleet
Proprietary devices lock you into the Fleet Complete ecosystem
Implementation can take several weeks, including driver training

15. SAP Field Service Management — Enterprise-Grade Staff Tracking & Scheduling

When you’re coordinating thousands of technicians across continents, spreadsheets and point apps won’t cut it. SAP Field Service Management (FSM) folds real-time GPS, AI scheduling, and deep asset history into one enterprise stack, letting global organizations promise — and hit — narrow arrival windows while squeezing travel and overtime costs.

Overview

Built for complex service operations, SAP FSM ties work orders from S/4HANA or any major ERP/CRM straight to a mobile app your technicians already carry. Dispatchers create or accept tickets, the system’s AI optimizer crunches skills, location, SLAs, and parts availability, then pushes the best-fit job to the tech’s phone or rugged tablet.

GPS/Location Highlights

Live technician map with status icons (en route, on site, paused)
AI route sequencing that factors traffic and service-level deadlines
Customer-facing arrival countdown links (email/SMS)
Automatic geostamp on every status change for audit trails
Built-in turn-by-turn navigation and offline caching for low-signal areas

Integration & Scalability

Because it rides on SAP’s Business Technology Platform, FSM plugs natively into S/4HANA service orders, SuccessFactors HR data, and C/4HANA customer records. Open REST APIs and pre-built connectors let non-SAP shops feed data from Salesforce, ServiceNow, or Oracle—making it a viable staff location tracking system even in mixed-vendor environments.

Pricing Guidance

Licensing is generally per technician per month on top of a core subscription, with tiered discounts at enterprise volume. Expect implementation partner fees for data mapping, workflow design, and AI scheduler tuning—projects often land in the low six figures but replace multiple legacy tools.

Pros / Cons

Pros

End-to-end service lifecycle in one portal
AI scheduling slashes drive time and overtime
Global data residency and GDPR toolset

Cons

High total cost of ownership vs. SMB solutions
Months-long deployment; heavy IT involvement
Overkill if you only need basic GPS punches

Making the Right Choice for Your Team in 2025

Start by matching tech to the reality of your workforce. Phone-based apps cost a few dollars per user and excel at basic attendance or mileage tracking. Rugged push-to-talk radios come with higher up-front costs yet deliver glove-friendly buttons, one-second voice, and 60-second GPS anywhere LTE reaches. Indoor factories needing forklift-grade accuracy must invest in Bluetooth AoA or ultra-wideband RTLS—the only options that pinpoint people within inches. Small crews under 50 often start with apps, mid-size fleets gravitate to radios, and global enterprises layer RTLS on top of either option.

No matter the platform, you’ll need clear policies and written employee consent. Tell staff when tracking runs, how long data stays, and who can see it. Run a 30-day pilot, monitor battery impact, and fine-tune geofences before a company-wide rollout.

Want to see push-to-talk radios with live GPS in action? Book a free demo with PeakPTT.