Personnel Tracking Systems: Top 11 for 2025 (With Prices)

If you’re responsible for field teams or shift-based operations, you need more than a dot on a map. You need proof of presence, faster evacuations, lone‑worker protection, mustering counts, and accurate timekeeping—across warehouses, hospitals, plants, and wide‑area job sites. Yet choosing a personnel tracking system is messy. RFID, BLE Angle‑of‑Arrival, UWB RTLS, GPS with geofencing, and GPS push‑to‑talk radios all promise “real time,” but differ on accuracy, coverage (indoor vs. outdoor), infrastructure, battery life, privacy controls, and cost. Add union rules, IT overhead, and safety compliance, and the stakes—and confusion—rise.

This guide cuts through that. Below you’ll find the top 11 personnel tracking systems for 2025, spanning indoor RTLS platforms, GPS wearables and radios, and GPS time‑clock apps. For each, we explain how it works, core capabilities, ideal environments, and transparent 2025 pricing or typical ranges. We also flag expected accuracy (centimeter‑level UWB vs. meter‑level BLE/GPS) and what it takes to deploy (anchors, badges, SIM/data, Wi‑Fi). Use it to shortlist fast—whether you’re outfitting a construction site, a factory floor, a care facility, or mobile crews. Let’s get to the options.

1. PeakPTT — Nationwide GPS personnel tracking with push-to-talk radios

If your crews are spread across cities, highways, and job sites, PeakPTT pairs real-time GPS personnel tracking with instant push‑to‑talk (PTT) voice so supervisors see location and speak to the right people in under a second. Unlike app‑only tools or indoor‑only RTLS, this personnel tracking system runs over 4G LTE, Wi‑Fi, and the internet for true nationwide coverage—on rugged radios built for the field.

How it works

PeakPTT radios connect over cellular/Wi‑Fi to deliver one‑to‑many voice with sub‑second call setup while continuously reporting GPS location—updating every 60 seconds for live personnel tracking and breadcrumb history. Optional PC dispatch software lets coordinators view maps, talk groups, and alerts from a desktop, while mobile apps extend the same control in the field. Select models add dedicated panic and man‑down sensors for lone‑worker protection.

Key capabilities

• Nationwide coverage: 4G LTE, cellular data, and Wi‑Fi keep teams connected across wide areas.
• Real-time GPS tracking: Location updates every 60 seconds for visibility and faster mustering.
• Instant PTT voice: Group and individual calls with messages delivered in one second or less.
• Lone‑worker safety: Panic button and man‑down alerts on supported radios.
• Rugged hardware: Built to withstand drops, dust, dirt, water, and extreme temperatures.
• PC dispatch + mobile apps: Map view, talk‑group control, and incident management from anywhere.
• Scales with you: From small crews to enterprise fleets with centralized control.
• 24/7 human support: Always‑on assistance from real experts.
• Fast rollout: Pre‑programmed, ready out of the box; most orders ship within two business days.
• Risk‑free trial: 45‑day full refund policy (excluding airtime charges).

Ideal for

Construction, logistics and transportation, field services, security, manufacturing, utilities/energy, and emergency or safety teams that need both GPS personnel tracking and instant, reliable voice across large outdoor areas.

Pricing (2025)

PeakPTT offers fixed, no‑contract service plans with both purchase and lease options for devices. Total cost varies by radio model, quantity, accessories, and service plan, with optional PC dispatch software available. Radios ship pre‑configured, and the 45‑day satisfaction guarantee applies (airtime charges excluded). For an accurate quote tailored to your fleet size and coverage needs, request pricing based on device mix and monthly service per unit.

2. GAO RFID — RFID personnel tracking system

When you need reliable headcounts and movement history inside buildings or defined yards, GAO RFID’s personnel tracking system delivers real‑time visibility without requiring workers to carry smartphones. It’s a fully integrated RFID solution designed to automate presence, access, and safety workflows for people across controlled spaces.

How it works

Staff are issued RFID tags (badges or wearables) that are automatically detected by fixed readers at entrances, exits, muster points, and critical zones. As personnel pass through these read points, the system updates their location in real time, logs dwell times, and can trigger events (for example, entering a restricted area). Because reads happen passively at chokepoints and zones, you capture accurate movement and mustering data without manual scans or user interaction.

Key capabilities

• Real‑time monitoring: Live visibility of who is on site and in which zone to support safety and compliance.
• Automated entry/exit logs: Passive reads at doors and gates create an auditable trail of personnel movement.
• Evacuation and mustering: Rapid roll calls based on last‑known locations to shorten evacuation and account for everyone faster.
• Zone and restriction alerts: Detect approach to banned or sensitive areas and notify supervisors immediately.
• Time & attendance support: Use badge movement to complement or automate clock‑in/clock‑out processes.
• Trajectory and history: Review movement history to aid incident investigations and process improvement.
• Scalable architecture: Add read points and tags as your footprint grows, from a single facility to multi‑site deployments.

Ideal for

Factories, warehouses, hospitals, campuses, correctional facilities, event venues, and construction sites seeking dependable indoor or perimeter personnel tracking without relying on GPS or employee phones.

Pricing (2025)

GAO RFID pricing is solution‑based and depends on facility size, number of read points (readers/antennas), tag type and volume, software licensing, and installation services. Because total cost varies with coverage and infrastructure needs, request a tailored quote outlining hardware, software, and deployment scope for your environment.

3. Sewio — UWB connected worker RTLS

When you need high‑precision indoor personnel tracking for safety and efficiency, Sewio’s connected worker RTLS stands out. Built for real‑time visibility across shop floors, warehouses, and complex facilities, it’s designed to boost productivity, cut evacuation time, and help prevent accidents by showing where people are—right now.

How it works

Sewio deploys ultra‑wideband (UWB) anchors across your facility and issues active tags to employees. The anchors triangulate each tag’s signal to calculate live positions and render them on a map. You can define zones, automate alerts, and run mustering workflows during evacuations. Location and movement history support incident reviews and continuous improvement, while dashboards help supervisors monitor utilization and congestion hot spots.

Key capabilities

Sewio focuses on precise indoor location with safety‑first workflows for connected workers.

• Real‑time visibility: See where employees are in your facility at any moment for faster coordination.
• Evacuation/mustering: Account for personnel quickly using last‑known locations and live updates to shorten evacuations.
• Zone and geofencing alerts: Detect entry into restricted or hazardous areas and notify supervisors instantly.
• Trajectory and dwell analytics: Review movement paths and time-in‑area to improve processes and incident investigations.
• Process optimization: Identify bottlenecks and busy zones to rebalance staffing and reduce delays.
• Scalable RTLS: Expand coverage by adding anchors and tags as sites and teams grow.
• Integrations and APIs: Feed location events into safety, WFM, or MES systems for automated actions.

Ideal for

Manufacturing plants, logistics and warehousing, oil & gas and energy sites, healthcare campuses, and multi‑level facilities where GPS is unreliable and indoor precision is critical for safety and compliance.

Pricing (2025)

Sewio pricing is solution‑based and depends on coverage area, anchor density, number and type of tags, software licensing, and installation services. Budgets typically reflect a site survey, hardware, software, deployment, and support/training. Request a tailored quote to model total cost by facility size, zones, and headcount.

4. Inpixon — Personnel tracking RTLS platform

Inpixon’s personnel tracking system is an RTLS platform built to give accurate, real-time indoor visibility. By combining positioning with smart digital maps, it lets you visualize the live location and status of key personnel alongside assets, equipment, and inventories on one screen—so safety, coordination, and accountability move faster.

How it works

Inpixon fuses positioning data with facility maps to render real-time dots and statuses for people and critical items. Supervisors view a smart map of the site, monitor who is present and where, and align operations accordingly. Because location is paired with context on the map, you can quickly understand proximity, area occupancy, and who to contact or redeploy.

Key capabilities

Inpixon focuses on accurate, map-first awareness that unifies people and asset visibility.

• Accurate, real-time location: See where personnel are now, not minutes ago.
• Status on a smart map: Monitor the live status of people, equipment, and inventories.
• Unified visibility: Track personnel and critical assets in the same interface for faster decisions.
• Area context: Map-based views surface proximity and presence by building areas and work zones.
• Operational awareness: Improve coordination, response times, and day-to-day utilization.

Ideal for

Operations, safety, and facilities teams in manufacturing, warehousing, healthcare, campuses, and other indoor environments that need a single, map-centric view of people and critical items to improve safety and efficiency.

Pricing (2025)

Inpixon pricing is quote-based and varies by coverage area, number of tracked personnel/assets, software licensing, and deployment scope. Expect solution pricing that reflects mapping, positioning, and services tailored to your facility footprint and headcount. Request a customized proposal to model total cost for your site(s).

5. Blueiot — BLE AoA employee location tracking

When you need indoor personnel tracking that’s fast to deploy, low‑power, and phone‑free, Blueiot’s BLE Angle‑of‑Arrival (AoA) approach hits the mark. Employees wear a badge or wristband; anchors mounted around your space calculate the tag’s signal angle to pinpoint location in real time and feed it to a central platform for safety, attendance, and zone compliance.

How it works

Blueiot installs BLE AoA anchors across work areas and issues tags in card or wristband form. The anchors measure the incoming Bluetooth signal angle and compute live positions on a facility map. Supervisors configure zones and rules (for example, restricted areas), review movement history, and automate workflows like automatic clock‑in/clock‑out. Supported wristbands can monitor basic vital signs and raise an abnormal signal so responders can act faster.

Key capabilities

• Accurate locating: Real‑time visibility of where employees are at any moment.
• Trajectory analysis: Record and review movement paths to support incident investigations.
• Safety signals: Wristbands can detect abnormal vitals and trigger rapid assistance.
• Automatic clock‑in/out: Tags handle attendance at entry/exit—no manual scans.
• Inspection management: Assign rounds, notify staff, and verify punctuality/duration.
• Regional supervision: Detect approach to banned areas and count staff per zone.
• Complete stack: Anchors, badge/wristband tags, and the Blueiot Platform work together.

Ideal for

Organizations prioritizing indoor visibility and safety in controlled spaces—especially in healthcare, manufacturing, hospitality, and transportation—that want automated attendance, zone compliance, and faster emergency response without relying on employee smartphones.

Pricing (2025)

Blueiot is quoted per solution. Total cost depends on coverage area and anchor density, number/type of tags (wristband vs. badge), platform licensing, and installation. Expect a site‑specific proposal that maps anchors to zones, chooses the right tag mix, and scopes software and services for your headcount and floorspace.

6. ORBCOMM — GPS personal tracking devices for worker safety

When your teams are on the move, ORBCOMM’s GPS personal tracking devices give supervisors a clear line of sight into worker safety and whereabouts. Built to monitor mobile workers and guards in real time, this personnel tracking system enhances oversight with remote movement and event monitoring so you can react quickly and document what happened, where, and when.

How it works

Employees carry compact GPS-based personal trackers that periodically transmit their position to a cloud portal. Supervisors view live locations on a map, set geofences around job sites, and configure movement and event rules that trigger alerts. Because the devices report automatically, you get continuous visibility for lone workers and patrols without relying on employee smartphones.

Key capabilities

• GPS-based visibility: Track mobile workers and guards in real time on a live map.
• Remote movement monitoring: Configure movement thresholds and see breadcrumb history for audits.
• Event-driven alerts: Set rules for defined events and notify the right supervisors instantly.
• Geofencing: Create job-site boundaries to flag arrivals, departures, and off-route activity.
• Muster and accountability: Know who is in the field and where for faster roll calls.
• Reporting: Export location and event histories to support compliance and investigations.
• Scalable deployment: Add devices and users as your field operations grow.

Ideal for

Security firms, guard services, field technicians, utilities crews, and municipalities with mobile or dispersed personnel who need reliable, phone‑independent tracking and safety oversight. It’s a strong fit for lone‑worker programs and patrol operations where proof of presence and rapid response are essential.

Pricing (2025)

ORBCOMM pricing is quote‑based and varies by device type and quantity, platform licensing, service plan, and deployment region. Expect a solution package that includes personal tracking devices plus a recurring service for connectivity and portal access. Request a tailored proposal to align coverage, alerting rules, and reporting with your headcount and workflows.

7. AB&R — RFID personnel tracking solutions

If your goal is safer facilities and accountable movement without relying on phones, AB&R delivers RFID personnel tracking solutions that help organizations monitor who’s on‑site, where, and when. Their approach is built to improve safety and compliance by turning doors, gates, and muster points into automated checkpoints that feed a live view of personnel activity.

How it works

Employees receive passive RFID badges or wearables. Fixed readers placed at entrances, exits, production areas, and muster points detect tags as people pass, updating presence by zone and time‑stamping movement—no manual scans or user action required. A centralized application aggregates reads into real‑time dashboards and historical reports for audits, evacuations, and proof‑of‑presence.

Key capabilities

• Live headcounts by zone: Know who’s on site and where to speed coordination and safety checks.
• Automated entry/exit logs: Create an auditable trail of personnel movement across controlled areas.
• Evacuation/mustering support: Use last‑seen locations to account for personnel faster during drills or incidents.
• Restricted‑area awareness: Detect approaches to sensitive zones and notify supervisors immediately.
• Time and attendance assist: Complement clock‑in/clock‑out with badge‑based presence at chokepoints.
• Movement history and analytics: Review trajectories and dwell times to support investigations and process improvement.
• Scalable infrastructure: Add read points and badges as your footprint and headcount grow.

Ideal for

Manufacturing plants, warehouses, healthcare facilities, campuses, and construction sites that need dependable indoor and perimeter personnel tracking without GPS—especially where safety, compliance, and mustering speed matter.

Pricing (2025)

AB&R pricing is solution‑based. Total cost depends on facility size, number and placement of readers/antennas, badge volume, software licensing, and installation and services. Request a tailored quote that scopes coverage areas, hardware, software, and deployment to your environment and headcount.

8. Connecteam — Employee GPS tracking and geofencing app

Prefer an app‑only approach over dedicated hardware? Connecteam combines GPS time tracking, geofencing, scheduling, and team communications in a single mobile platform. Managers can view the live location of clocked‑in employees, review breadcrumb history when enabled, and use alerts and in‑app chat to keep mobile crews aligned and accountable.

How it works

Employees clock in from the Connecteam mobile app; while they’re on the clock, GPS runs in the background and displays their live position to managers. You can set geofences around job sites so workers are reminded—or required—to clock in only within a defined area and are clocked out when they leave. Schedule changes trigger automatic notifications, and managers can message individuals or Smart Groups to redeploy nearby staff.

Key capabilities

• Real‑time GPS tracking: See all clocked‑in employees’ locations concurrently.
• Breadcrumbs (optional): Enable full location history to audit routes and site visits.
• Geofence time clock: Customizable geofences restrict clock‑ins to job sites and automate clock‑outs.
• Scheduling alerts: Automatic notifications reduce missed shifts and confusion when plans change.
• Team communication: In‑app chat and a newsfeed for updates, acknowledgments, and field coordination.
• Time and attendance: Integrated time clock and timesheets for accurate payroll inputs.
• Integrations: Connects with RUN Powered by ADP, QuickBooks, Paychex, Xero, Gusto, and Zapier.
• Admin controls: Roles/permissions and configurable policies; requires internet/Wi‑Fi to operate.

Ideal for

Service, construction, delivery, security, and maintenance teams that want a phone‑based personnel tracking system with geofencing, timekeeping, and communications—without deploying specialized devices.

Pricing (2025)

Connecteam offers a free‑for‑life plan for up to 10 users. Paid tiers start at $29/month for up to 30 users, with a 14‑day free trial (no credit card required). Actual cost scales by plan and user count; enable only the modules you need to control spend.

9. QuickBooks Time — GPS time clock with geofencing

If you already run payroll and accounting in QuickBooks, this app turns your phones into a simple personnel tracking system tied directly to timekeeping. QuickBooks Time combines a GPS time clock, geofencing reminders, and a live “Who’s Working” map so you can confirm on‑site presence, see who’s nearby, and feed accurate hours to payroll—with minimal battery and data use.

How it works

Employees clock in and out from their mobile devices. While they’re on the clock, the app captures GPS and displays their locations on a single live map; when they clock out, location sharing stops and can’t be viewed. You can set up geofences around jobs to prompt workers to start or end time when they arrive or leave, and supervisors use the “See Who’s Working” dashboard for instant visibility across crews.

Key capabilities

You get real‑time visibility tied to accurate timesheets and simple geofence workflows.

• Live map of clocked‑in staff: Monitor locations during shifts for oversight and faster dispatch.
• Geofencing reminders: Prompt clock‑in/out upon entering or leaving defined project sites.
• GPS time clock and timesheets: Clean records for payroll, billing, and audits.
• Mileage tracking: Use QuickBooks Online’s mileage app to auto‑log trips, categorize business/personal, and produce reports.
• Integrations: QuickBooks Online/Desktop, Asana, Slack, Zapier, Gusto, and Xero.
• Low resource usage: Designed for low smartphone battery and data consumption.
• “See Who’s Working” dashboard: Instant roll‑up of active employees and locations.
• Known limitations: No location view for clocked‑out users; no built‑in team chat.

Ideal for

Construction, field service, delivery, and maintenance teams—especially SMBs already on QuickBooks—that want straightforward GPS‑backed time capture and light personnel tracking without deploying dedicated hardware or complex RTLS.

Pricing (2025)

QuickBooks Time starts at $20/month plus $10/user/month, with a 30‑day free trial and no free plan. Total cost scales with user count and selected integrations; location visibility applies only while employees are clocked in.

10. Hubstaff — GPS time tracking and geofence automation

Hubstaff blends GPS-backed time tracking with geofencing to automate clock-ins and give managers real-time visibility into who’s working where. Beyond location, it adds employee monitoring (screenshots, app/URL activity) and detailed reporting, so operations teams can confirm presence, audit routes, and improve productivity for remote and mobile crews.

How it works

Employees track time via Hubstaff’s mobile, desktop, web app, or Chrome extension. While on the clock, the GPS tracker records location and displays staff on a live map. Geofences around job sites can automatically clock workers in/out or prompt them to do so. Detailed reports show routes taken, distances traveled, and time spent at each location. Optional screenshots capture desktop activity at intervals; employees are notified and can blur or delete before submitting timesheets. Screenshots are available after time submission, not in real time.

Key capabilities

Hubstaff focuses on accurate GPS time capture with automation and audit-ready detail.

• Live GPS map: See active employees’ locations while they’re working.
• Geofence automation: Auto clock-in/out on site entry/exit or send reminders.
• Job-site analytics: View routes, distance, and time per location for audits and costs.
• Attendance alerts: Flag no-shows and late arrivals for faster intervention.
• Automatic timecards: Create compliant timesheets with online reporting.
• Screenshots and activity: Optional desktop captures plus app/URL tracking with privacy controls.
• Integrations: Trello, Slack, Basecamp, GitHub, Bitbucket, FreshBooks, Teamwork, and payroll connections.
• Known considerations: No built-in team chat; costs can rise with advanced monitoring.

Ideal for

Distributed field service, construction, security, and remote teams that want GPS timekeeping plus deeper productivity oversight and geofence-driven automation—without deploying dedicated hardware.

Pricing (2025)

Hubstaff starts at $4.99 per user/month with a 2‑user minimum. A 14‑day free trial is available, and there’s a free plan for one user only. Total spend scales by plan, user count, and whether you enable monitoring features.

11. OnTheClock — GPS time clock and biometric kiosk

OnTheClock is a straightforward personnel tracking system for teams that need verified attendance without heavy hardware. It blends a GPS-enabled mobile time clock, geofenced clock‑ins, and a fingerprint (biometric) kiosk to stop buddy‑punching—plus PTO, scheduling, and clean timesheets for payroll.

How it works

Employees clock in from the mobile app or a shared kiosk. On mobile, GPS captures the clock‑in location and can be constrained by geofences, Wi‑Fi, or IP. At a kiosk, workers punch in with a fingerprint for tamper‑resistant attendance. Managers approve PTO and review hours in a simple web dashboard.

Key capabilities

You get verified attendance with flexible controls and lightweight admin.

• GPS time clock: Capture where clock‑ins happen from employee phones.
• Geofenced clock‑ins: Limit punches to job‑site boundaries or specific networks/IPs.
• Biometric kiosk: Fingerprint clock‑ins reduce time theft and buddy‑punching.
• PTO management: Requests, approvals, balances, and a customizable PTO calendar with carry‑over options.
• Scheduling tools: Build and share shifts; align coverage with actual punches.
• Granular controls: Enable/disable location tracking per employee.
• Known limitation: No real‑time map of employee locations; focus is on verified clock‑ins.

Ideal for

SMBs in cleaning, maintenance, construction subs, healthcare, and retail that want GPS/geofence‑backed timekeeping and a biometric kiosk for on‑site teams—without deploying full RTLS or phone‑based live tracking.

Pricing (2025)

OnTheClock starts at $102/month, with a free plan for up to 2 users and a free trial available. Final cost scales with user count and optional features (biometric kiosk setup, scheduling, PTO). Location visibility is tied to clock‑in events, not continuous tracking.

Final thoughts

There’s no single “best” personnel tracking system—there’s the one that fits your terrain, risk profile, and budget. Indoor precision and zone safety lean toward UWB/BLE/RFID RTLS; wide‑area, mobile crews favor GPS (apps, trackers, or radios). Layer in your need for instant comms, lone‑worker protection, and how much infrastructure you’re willing to install and maintain.

To move fast and de‑risk your choice: document outcomes (mustering time, proof of presence, restricted‑area alerts), define accuracy and coverage, run a pilot on one site or crew, involve EHS/IT/HR/legal early, publish a clear privacy policy, and model total cost (hardware, licenses, install, data/service, support). If your priority is coast‑to‑coast coverage with instant voice plus real‑time GPS, explore PeakPTT’s nationwide push‑to‑talk GPS radios and get a quote tailored to your fleet and workflows.